UPDATING YOUR CHURCH TO PREPARE FOR THE HOLIDAY RUSH
Easter, Mother’s Day, and Christmas Eve are the busiest holidays for churches. While some churches may host special annual events that produce similar spikes in attendance, these three holidays consistently attract guests to churches of all denominations.
These events provide ministers with an opportunity to welcome new potential parishioners. Christmas and Easter are important Christian holidays, and extra planning is already involved due to their importance to congregants. You may also need to take some extra measures to ensure your church is ready to greet extra guests and make a first impression.
Repairs and Renovations
In the months leading up to the holiday, have your church property assessed and prepare a report listing structural issues that need to be repaired or improvements that could be made to your facilities. You don’t want guests tripping on frayed carpet or broken tiles, and the last thing you want is a plumbing emergency when your attendance is high. The holidays are also an ideal time to welcome people with a fresh coat of paint.
Prioritize crucial projects and order supplies. Purchasing online tiles is an excellent way to secure quality tiles while saving money. Replacing broken tile is crucial because it poses a safety risk. Water can get under broken tiles, damage your subfloor, and can cause mould growth. This can lead to expensive repairs. Online retailers who specialize in bathroom supplies typically carry a range of other essential items, such as heat pumps, sinks, taps, mirrors, and storage cabinets.
Complete an inventory of your supplies to determine which items need to be replaced or new items you need to accommodate guests for the holidays. You may have discovered you didn’t have enough chairs at your last events and opt to invest in new chairs so guests will have a place to sit. There are also standard items you’ll need for each holiday. For example, you may need to order Advent candles to use in the weeks leading up to Christmas.
Your church choir plays a vital role in weekly worship and holiday celebrations, making this an ideal time to order new choir robes for your worship group. Meet with your choir director to discuss how many robes they need and get a list of the members’ size requirements. Your choir director or another staff member can gather the necessary information to prepare your order. If you’re purchasing new robes before Christmas, it’s a good idea to order well in advance because it’s a busy shopping season that can cause shipping delays.
Plan special features for your upcoming holidays. You could have the youth in your church present each mother in your congregation with a rose on Mother’s Day or recite poetry or scriptures about the importance of mothers. You’ll need time to choose participants and content and practice for the occasion.
It’s also common for churches to present plays or other special features for Christmas Eve and Easter. You may also want to plan special activities for the weeks leading up to each occasion. Perhaps you’d like to create a unique decorative display outside your building or have an official tree lighting ceremony before Christmas. Once you determine which features you’re going to include, you can secure the supplies and volunteers required.
Updating your church is about more than external features. It’s also about ensuring you have sufficient stock of routine supplies, including toilet paper, paper towels, and paper for programs. Make sure your maintenance team stocks up before the holidays to prevent shortages, and consider other needs that may help you prepare for the holiday rush. For example, you may need a new printer or photocopier to handle the increased demand when producing holiday programs.
You will also need accounting software capable of handling the increased demand during the holiday season. Holidays are often a time when people give donations, and your accounting team will need to process the donations, deposit them, and provide donors with a receipt. Receipts must include your church’s federal tax number. Many churches also send letters thanking donors. If you opt to send printed letters, you’ll need printer ink, paper, envelopes, and stamps ready.